Bookkeeping for A Law Firm: Best Practices, FAQs Shoeboxed

best bookkeeping help for small law firm

In fact, some bookkeeping tools such as QuickBooks and Xero integrate with your practice management tool, allowing you to easily track your clients, invoices, and more. Make sure whatever tool you use integrates properly or choose an all-in-one software for both. Conversely, cash basis accounting recognizes revenue when you’re paid (i.e., when the cash is received) and expenses when they’re paid.

Hire a tax professional like a CPA to help you with your business taxes. Bring in a legal accountant to help you strategize how to help run your business through financial reports. The most common and dangerous legal accounting areas to make a mistake in are trust and IOLTA accounts.

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This is why we recommend adding a LeanLaw integration, which is ideal for law firms with up to 30 attorneys. Many law firms use legal accounting software, which often comes with reports and other tools to assist you with planning for the future. Most lawyers do so with the help of law firm accounting software. If you’re looking to move outside of the Quickbooks universe, Xero is a fast-growing an popular online software option.

Thankfully, good bookkeeping can also result in accurate reports on demand, make billing easier and improve the way you view your finances. While there are a lot of factors to balance, here are the essentials for law firm accounting and bookkeeping success that you should get a handle on ASAP. Accounting for law firms lets you collect and analyze information, and make data-driven decisions based on what money comes in and leaves your firm, so it’s worth it to pay attention. Reliable bookkeeping for attorneys also provides accurate financial data for legal accountants to work with.

Develop a bookkeeping system

Some providers will allow you to set up recurring payments for your clients that will be automatically debited based on selections your clients make. Businesses need reports to help assess key business performance indicators like profit and accounts receivable. On the downside, CosmoLex doesn’t have ample integration with third-party tools, which can be an issue if you’re using multiple software in your practice. For instance, you might need to look for an alternative if you want a solution with integrated CRM tools and client intake forms. All accounts include a free login for your accountant, unlimited training, free data migration, unlimited file storage, and an unconditional 90-day money-back guarantee.

This way, your firm can stay compliant with ethics rules—and you can ensure you aren’t leaving money on the table. It’s recommended to find a merchant processor that works mainly with law firms to avoid breaking certain trust accounting rules. They can choose either cash accounting for law firms or accrual accounting for law firms. As a lawyer, when you receive cash that belongs to a client, you are obligated to hold those funds in a client trust account separate from your own money. These are commonly known as IOLTA accounts (interest on lawyers trust accounts) and vary by state (and also check with your local bar association). Accrual accounting is a more sophisticated method that records revenue and expenses at the time they are earned or incurred, regardless of when you receive the money.

Common legal accounting and bookkeeping mistakes

Analyzing this information helps determine what areas of the law firm are working efficiently and what areas need some work. Law firms must follow certain standards when it comes to recordkeeping, holding funds in trust, and notifying clients of the receipt of property or funds. Violating legal accounting and compliance regulations can lead to financial penalties, the suspension of license, and even disbarment. The terms “bookkeeping” and “accounting” for law firms are sometimes used interchangeably but they actually take the same financial data and do very different things with it.

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That’s why we’ve put together everything you need to know about law firm accounting and bookkeeping. There are at least three main bank accounts that you should open for your law firm. Before you can open a business bank account, your business will need to be registered with the state, have a business name that is registered and have an employer identification number (EIN). When you take funds out of your business for personal use, it can either be classified as a capital withdrawal or as a payment for salary. These are two different types of transactions and need to be managed accordingly.

Here are some reasons why accounting is key to your firm’s success. If you want your firm to be financially healthy and thrive well law firm bookkeeping into the future, you need to pay attention to your finances. Make sure your trust account and/or IOLTA are included in your COA.

best bookkeeping help for small law firm